Data Collection

Information we collect:

• Personal information: full name, gender, date of birth, country of origin;
• Contact information: e-mail address;
• Academic affiliation: university, academic status;
• Dietary restrictions and allergies (if applicable).
• Accessibility restrictions (if applicable);
• Additional information as specified in the registration form to ensure a smooth and successful conference experience.

Data Use

We use your information:

• To process your conference registration;
• To send event-related updates and information;
• To provide access to conference materials and platforms
• To facilitate networking opportunities;
• To manage dietary or accessibility requirements;
• To analyze event participation and feedback.

Data Sharing

We may share your information with:

• Third-party event management platforms used for registration and communication;
• Lodging and transportation providers (if booked through the conference);
• Catering services (if applicable);
• Conference sponsors (limited to name and affiliation).

We will only share your information with trusted partners who meet strict data protection standards and have signed agreements ensuring your data security.

Data Retention

We will retain your data for the duration of the conference and for a limited period afterward to fulfill administrative or legal requirements. After this period, we will securely delete your data unless you consent to receiving future communications from us.

Your Rights

You have the following rights regarding your personal data:

• Right to access: Request a copy of your personal data we hold.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of your data under certain circumstances.
• Right to restrict processing: Request restriction of how your data is processed.
• Right to object: Object to the processing of your data for marketing purposes.
• Right to data portability: Request your data in a portable format for transfer to another data controller.

Contact

Human rights officer: Elene Meskhi.

Data protection officer: Archil Sakevarashvili.

Head of the organising committee: George Chanturia.